Purpose of the Role
- The Stocks and Requisition Account Officer will be responsible for the effective management, reconciliation, and reporting of inventory and requisition processes across the restaurant and specialty coffee business.
- This role ensures accurate stock control, cost optimization, vendor management, and compliance with internal financial and operational standards.
- The ideal candidate is an Accountant ACA/ACCA or equivalent with a minimum of 5 years’ proven experience in inventory, stock, requisition, and vendor management within the F&B or high-end restaurant/café industry.
Key Responsibilities
- Maintain accurate and up-to-date records of raw materials, beverages, consumables, and finished goods across all outlets and central store.
- Monitor daily, weekly, and monthly stock movements and investigate variances between actual and system stock balances.
- Oversee and coordinate physical stock counts, cycle counts, and periodic audits to ensure accuracy and accountability.
- Implement controls to prevent stock pilferage, wastage, and mismanagement, ensuring compliance with company policies.
- Develop and enforce stock rotation policies FIFO/FEFO to minimize losses.
- Review and approve requisition requests in line with operational and budgetary requirements.
- Track requisition flows from initiation to fulfillment and ensure proper authorization processes are followed.
- Manage vendor relationships, negotiate favorable terms, and evaluate supplier performance to ensure value-for-money procurement.
- Reconcile stock ledgers with the general ledger and ensure accurate reflection in financial statements.
- Track cost of goods sold COGS and analyze variances between actual and standard costs.
- Generate and present stock and requisition reports daily, weekly, and monthly to Finance and Management.
- Provide accurate stock records and reconciliations to support audits and compliance checks.
- Supervise and manage stock/requisition accounting systems, ERP platforms, and POS back-end integration.
- Train and coach junior staff on stock, requisition, and vendor management processes.
- Continuously review and improve stock and requisition systems to strengthen efficiency, accuracy, and transparency.
Key Performance Indicators KPIs
- Accuracy of stock records vs. physical counts.
- Timeliness and completeness of stock, requisition, and vendor reports.
- Reduced stock variances, shrinkage, and wastage.
- Vendor cost savings and performance compliance.
- Level of adherence to internal controls and approval hierarchies.
Qualifications & Requirements
- Professional Certification: Chartered Accountant ACA, ACCA, or equivalent
- Education: Bachelor’s Degree/HND in Accounting, Finance, or related field.
- Experience: At least 5 years of progressive experience in stock, requisition, inventory accounting, and vendor management within the Food & Beverage sector or large high-end restaurants/cafés.
- Strong knowledge of F&B costing, recipe costing, and COGS analysis.
- Proven ability to set up and manage stock, requisition, and vendor control systems.
- Proficiency in accounting/ERP software and advanced MS Excel skills.
- Excellent negotiation, analytical, and problem-solving skills.
- High integrity, detail-oriented, and results-driven with the ability to work under pressure.
